F O R M 167

Chapter – 42

(See Order No.812-56-E)


TITLE  SHEET

Registration No.     APX / APT .................................. 

Police Transport No.....................................................


VEHICLE  LOG  BOOK


( To be carried on the vehicle to which it pertains in the receptacle provided for the purpose )

( The loss of this book should be reported to the Unit Head at once )

( For Instructions see inside front cover )


INSTRUCTIONS

(To be printed on inside front cover)

1.      This book will be carried on all vehicles in the receptacle provided for this purpose.  The Unit on whose establishment the vehicle is held, the Police Transport Office and Workshop are each responsible for recording such entries in the book as concern them.

2.      In this book will be recorded: -

(i)        particulars of the vehicle;

(ii)       departures from standard specification;

(iii)       special maintenance instructions;

(iv)       record of transfer;

(v)        record of repairs including test of miles per gallon; (under this heading a record of major assemblies exchanges will be made     in red ink giving the vehicle mileage on the date of exchange;)

(vi)       record of drivers;

(vii)      record of mileage run monthly;

(viii)      tyre record;

(ix)       record of oil changing; and

(x)        schedule of vehicle and equipment (in the pocket at the back).


3.      This book will accompany the vehicle to the workshop whenever repairs are to be executed in order that the necessary entries can be made.  In the case of repairs executed in private shops, the necessary entries will be made by the officer responsible for the maintenance of the vehicle.

4.      This book will be transferred with the vehicle from unit to unit.

5.      When the log book of a vehicle becomes full, a new book will be opened, and will be attached to the old book.  The following particulars will be transferred from the old book to the new book;

(i)       particulars of the vehicle;

(ii)      the last unit from which the vehicle was transferred, and the date of such transfer;

(iii)     total mileage run by the vehicle;

(iv)     mileage since last overhaul

(v)      tyre record, (entries relating to the tyres actually on the vehicle at the time the new book is opened);

(vi)     details of vehicle equipment.

6.      Log books are open to inspection by audit officers.

SECTION  I

        Specification

Make

Number

Chassis number

Makers type of vehicle

Year of Manufacture

Type of body

Seating or carrying capacity

Number of cylinders

Bore and stroke

Horse power

Magneto type

Distributor type

Dynamo or generator type

Starter type

Battery type and voltage

Petrol tank capacity                                        Main                             Galls.

                                                                     Reserve                         Galls.

                                                                     Size                             Pressure

Tyres                                                             Front

                                                                     Rear

Type of drive

Oil specification numbers :

            Engine

            Gear box

Chasis :

            Brake fluid

            Shock absorber fluid

            Any special instruction as regards lubricants

for universal joints, wheels, electrical equipment,

Brakes, etc.

Date of purchase

Signature of officer who certifies to the correctness of

above entries, with designation

PARTICULARS OF SPECIAL FITTINGS PROVIDED


Date of fitting Departures from standard specification Officer’s initials

SPECIAL  MAINTENANCE  INSTRUCTIONS

SECTION  - II

Transfers

Signature of officer and name of unit by which transferred Date Signature of officer and name of unit by which transferred Date

SECTION – III

Summary of Repairs Executed


All repairs and important replacements will be briefly recorded in this section.

All replacements of major assemblies will be recorded in red ink.

In the case of overhauls carried out in 3rd line workshops, brief details of the work carried out will be entered.

The milometer reading will invariably be entered in the column provided, as also any replacement or resetting of this recorder.

 

Date in shops Repair executed W/S job No. Milometer reading Signature of officer i/c W/S
In Out
           

SECTION – IV

Record of drivers


Name of the driver in charge From To Signature of Officer effecting change of driver


SECTION – V

Record of Mileage 20.

 

Month Milometer reading at the end of the month and, mileage performed during month Average miles per gallon for the month Total mileage upto date Mileage since last overhaul Initials Remarks


SECTION – VI


1. Tyre  Record

(Note also the particulars of spare tyres)

Date of issue Make of Tyre Makers’s number Date of replacement Remarks

2. Record of Oil Changing

Date Mileage Engine Gear box Differential Air Cleaner Initials Remarks

 3. List of Accessories

Sl.No. Nomenclature Numbers
1 All salon glasses/shutters  
2 Brakes: Hand/Foot  
3 Clutch pedal  
4 Driver’s seat cushion  
5 Dash board light  
6 Dynamo  
7 Dtl. light  
8 Engine oil level stick  
9 Fuel tank cap  
10 Fuel guage  
11 Horn electric/bulb  
12 Hub cap  
13 Head light bulbs/rims/glasses  
14 Interior light bulbs/glasses  
15 Mirror (rear vision)  
16 Oil guage  
17 Radiator cap  
18 Rear ladder  
19 Rear light bulbs/glasses  
20 Self starter  
21 Switch key  
22 Starting handle  
23 Side curtains  
24 Seat frames  
25 Side lights/bulbs/glasses  
26 Seat cushions  
27 Streeing wheel  
28 Tarpaulins  
29 Tyres  
30 Tool box  
31 Towing hook  
32 Valve cap  
33 Vehicle Log Book  
34 Wind screen glass/wiper  
35 Wheel box spanner  

4. List of Tools

Sl.No. Nomenclature Numbers
1 Air line (if supplied)  
2 Brush engine cleaning  
3 Box tool kit  
4 Block wood for jack  
5 Handle wheel nut  
6 Hammer (medium)  
7 Jack complete  
8 Lever tyre  
9 Lubricating gun  
10 Oil can  
11 Pad lock with key  
12 Petrol can for water  
13 Plier  
14 Range of spanners set of  
15 Screw drivers (small)  
16 Screw drivers (large)  
17 Starting handle  
18 Tyre preasure guage  
19 Tape insulating roll  
20 Tyre valve tool  
21 Wrench  
22 Wheel nut wrench  
23 Wrench adjusting  

5. Spare pages

(A pocket has to be provided on the inside of back cover)